Project Coordinator - AV Integration

Summary

Diversified is a global leader in audiovisual and media technology, designing and building innovative spaces and experiences for clients across multiple industries. The Project Coordinator supports project logistics, planning, documentation, procurement, vendor coordination, scheduling, billing, and project closeout while working closely with Project Management, Sales, Procurement, and Technical Operations teams.

Responsibilities

• Review customer purchase orders and contracts for compliance with Diversified's policies and requirements. Coordinates with sales and PM to resolve issues
• Provides efficient, accurate and effective administrative and clerical support to the Tech Ops department
• Provide general administrative support for Project Teams and local management
• Coordinates with designated AR staff to initiate regular project billings per contract requirements and established billing rules. Including AIA billing documents if applicable
• Provides the most project support during the Initiating, purchasing and Closing Project Phases but is involved in the entire project lifecycle
• Assist in posting all critical project documentation on enterprise document management portals
• Assist Project Managers in creating and initiating project change orders within our ERP
• Is the primary interface between the PM and the Procurement Group
• Assist in the management of the Bill of Materials (BoM) for active projects
• Working with Shipping & Receiving to help coordinate project deliveries
• Coordinate onsite deliveries, inventory, and other onsite tasks as needed
• Attends training classes as required by the needs of the department and assigned by management
• Provide clerical support for project managers regarding equipment tracking, documentation logging and obtaining subcontractor/vendor quotes
• Check on equipment delivery status for active projects and follow up with order entry on any missing POs, etc
• Provides efficient, accurate and effective administrative and clerical support
• Attend project meetings and assist PM’s with meeting agendas and tasks
• Organize monthly labor reports for active projects in the region
• Reproduces needed forms for project preparation and service

Skills

• High School diploma or GED
• 2+ years of experience in an administrative support role and/or projects-related role
• Experience with MS Office suite of software products with an emphasis on MS Word skills
• Experience at working both independently and in a team-oriented environment is essential
• Technically competent with various software programs, such as Word, Excel, PowerPoint etc
• Effectively and accurately communicate relevant project information to the project team
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Reacts to project adjustments and alterations promptly and efficiently
• Skills to elicit cooperation from a wide variety of sources and all departments within the company
• Strong written and oral communication skill
• Strong organizational skills
• Adept at conducting research into project-related issues and products
• Ability to prioritize and execute tasks in a high-pressure environment is crucial
• Well organized with the ability to multi-task
• Ability to work under the pressure of many simultaneous project needs
• Virtual U.S. position
• Two year technical/business degree or equivalent work experience preferred
• AVIXA CTS Certification is desirable
• Familiarity with project management software, such as MS Project, is a plus
• Preferred work location/time zone is Mountain (MST/MT) or Central (CST/CT)

Qualifications

Must Haves

• High School diploma or GED
• 2+ years of experience in an administrative support role and/or projects-related role
• Experience with MS Office suite of software products with an emphasis on MS Word skills
• Experience at working both independently and in a team-oriented environment is essential
• Technically competent with various software programs, such as Word, Excel, PowerPoint etc
• Effectively and accurately communicate relevant project information to the project team
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Reacts to project adjustments and alterations promptly and efficiently
• Skills to elicit cooperation from a wide variety of sources and all departments within the company
• Strong written and oral communication skill
• Strong organizational skills
• Adept at conducting research into project-related issues and products
• Ability to prioritize and execute tasks in a high-pressure environment is crucial
• Well organized with the ability to multi-task
• Ability to work under the pressure of many simultaneous project needs
• Virtual U.S. position

Nice to Haves

• Two year technical/business degree or equivalent work experience preferred
• AVIXA CTS Certification is desirable
• Familiarity with project management software, such as MS Project, is a plus
• preferred work location/time zone is Mountain (MST/MT) or Central (CST/CT)

Benefits

• Virtual U.S. position
• Multiple medical plan options to fit you and your family’s needs
• HSA & HRA company contributions
• Dental coverage, including orthodontic benefits, and vision plans
• Basic Life, AD&D
• Short-Term and Long-Term Disability insurance
• Employee Assistance Program (EAP)
• Generous paid time off — 3 weeks PTO plus company holidays and floating holidays
• 401k with company match
• Paid maternity leave
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• A wide range of voluntary benefits including Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance, Homeowners and Auto Insurance, Supplemental Life and AD&D coverage, and Legal Services
• Commuter benefits