Administrative Assistant Specialist

Summary

Parker Hannifin is a leader in aerospace technologies and innovative solutions for aircraft lifecycle management. The Administrative Assistant Specialist will support the Site Leadership team by performing a variety of administrative duties, ensuring the smooth operation of site projects and facilitating effective communication across departments.

Responsibilities

• Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:
• Utilize Microsoft productivity tools to create documents containing financial or statistical data or scientific, technical or legal terminology
• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors
• Conduct meetings / presentations, set agendas and capture meeting minutes
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met
• Communicate potentially negative situations to management in a constructive manner
• Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature
• Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors
• Schedule appointments and make domestic and international travel arrangements
• Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus and set up/breakdown, recreational programs, engagement and social responsibility activities, guest speakers and developing agendas
• Maintain accurate and up‐to‐date files and record systems
• Maintain confidential records and reports
• Covers / provides front desk and lobby assistance
• Perform other related responsibilities

Skills

• Three years related office experience or demonstrated ability to perform described responsibilities
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area
• Ability to accurately record meeting proceedings, where applicable
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required
• Must demonstrate effective verbal, written and interpersonal communication skills
• Ability to work effectively with others and be a participative team player
• Education certificate in applicable functional area preferred

Qualifications

Must Haves

• Three years related office experience or demonstrated ability to perform described responsibilities
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area
• Ability to accurately record meeting proceedings, where applicable
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required
• Must demonstrate effective verbal, written and interpersonal communication skills
• Ability to work effectively with others and be a participative team player

Nice to Haves

• Education certificate in applicable functional area preferred

Benefits

• Participation in Annual Incentive Program
• Comprehensive coverage for medical, prescription drugs, dental, vision
• Voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay
• Career development and tuition reimbursement
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.