Billing Clerk

Summary

Pirkey Barber PLLC is a law firm focused on trademark, trade dress, copyright, and unfair competition law. The firm is seeking a Billing Clerk to support billing operations, including prebill processing, invoice transmittal, client e-billing, file maintenance, onboarding, and billing reporting.

Responsibilities

• Process prebills and transmit invoices in accordance with departmental procedures
• Provide billing information, account-balance data, and supporting documentation to clients, attorneys, and other internal stakeholders, including for responses to audit letters
• Maintain billing notes, procedures, and client-specific billing arrangements, including budgets and billing ceilings
• Assist with post-billing appeals, accrual reporting, and the month-end closing process
• Support client e-billing system onboarding and related electronic billing requirements
• Assist with billing-rate reviews, implementation of updated rates and timekeepers, and timekeeper onboarding and training
• Prepare reports, invoices, graphs, and other work product in response to attorney and client requests
• Perform other accounting duties and assist with special projects as needed

Skills

• Strong analytical and problem-solving skills, including the ability to interpret detailed attorney and client requests and identify the appropriate response or work product
• Ability to calculate discounts, interest, commissions, proportions, percentages, and other billing-related figures
• Understanding of how billing processes may affect the general ledger
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines
• Excellent written, verbal, and interpersonal communication skills
• A responsive and diplomatic approach to client service
• Ability to handle confidential information with professionalism, discretion, and integrity
• Ability to work effectively and collaboratively as part of a team
• The ideal candidate will be located in Austin, TX, working a hybrid schedule with 2 days per week in-office requirement
• Remote candidates will be considered in the following states: Arizona, California, Georgia, Illinois, Maryland, Michigan, Minnesota, Ohio, Pennsylvania, Texas, Virginia, Washington, and Washington DC
• This position is not available to candidates who now or in the future will require U.S. visa sponsorship (including H‑1B, TN, or E‑3 visas)
• Three (3) years related work experience, law firm environment or professional services environment preferred
• Experience with legal billing, professional-services billing, or client e-billing platforms preferred
• Proficiency with Microsoft Office, including Excel, and general database software; familiarity with billing software and client e-billing platforms preferred

Qualifications

Must Haves

• Strong analytical and problem-solving skills, including the ability to interpret detailed attorney and client requests and identify the appropriate response or work product
• Ability to calculate discounts, interest, commissions, proportions, percentages, and other billing-related figures
• Understanding of how billing processes may affect the general ledger
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines
• Excellent written, verbal, and interpersonal communication skills
• A responsive and diplomatic approach to client service
• Ability to handle confidential information with professionalism, discretion, and integrity
• Ability to work effectively and collaboratively as part of a team
• The ideal candidate will be located in Austin, TX, working a hybrid schedule with 2 days per week in-office requirement
• Remote candidates will be considered in the following states: Arizona, California, Georgia, Illinois, Maryland, Michigan, Minnesota, Ohio, Pennsylvania, Texas, Virginia, Washington, and Washington DC
• This position is not available to candidates who now or in the future will require U.S. visa sponsorship (including H‑1B, TN, or E‑3 visas)

Nice to Haves

• Three (3) years related work experience, law firm environment or professional services environment preferred
• Experience with legal billing, professional-services billing, or client e-billing platforms preferred
• Proficiency with Microsoft Office, including Excel, and general database software; familiarity with billing software and client e-billing platforms preferred

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Telehealth
• Vision insurance