New Business Intake Coordinator

Summary

Polsinelli is a law firm that strives to create an environment where team members can thrive. They are seeking a New Business Intake Coordinator responsible for maintaining daily workflow, running conflict checks, and providing exceptional customer service.

Responsibilities

• Complete detailed conflict of interest reports including necessary research in outside databases such as Dunn & Bradstreet, Secretary of State sites, company websites, and Google
• Review of matter information including engagement letters and rerunning of search logs that are expired
• Notify attorneys of issues for matter opening process
• Communicate with legal administrative assistants/attorneys with regards to questions on the status of requests, how to list parties, how to update requests, etc
• Assist with projects as needed and other duties as assigned
• Maintain client and employee confidence; protect operations by safeguarding confidential information
• Consult the NBI Reference Manual for proper procedures and information

Skills

• 1–2 years of NBI or conflicts experience required
• Proficiency in Microsoft Office applications and the use of online databases and resources (e.g., Dunn & Bradstreet and Secretary of State websites)
• Proficiency in computerized conflicts and workflow software
• Excellent analytical and research skills
• Ability to compile, review, determine, and clearly communicate conflicts issues
• Sound judgment in determining when assistance is needed in communicating with attorneys and legal assistants
• Ability to work overtime on a regular basis as needed
• Prior legal industry new business intake or conflicts experience preferred
• Bachelor's degree preferred, or an equivalent combination of education and experience

Qualifications

Must Haves

• 1–2 years of NBI or conflicts experience required
• Proficiency in Microsoft Office applications and the use of online databases and resources (e.g., Dunn & Bradstreet and Secretary of State websites)
• Proficiency in computerized conflicts and workflow software
• Excellent analytical and research skills
• Ability to compile, review, determine, and clearly communicate conflicts issues
• Sound judgment in determining when assistance is needed in communicating with attorneys and legal assistants
• Ability to work overtime on a regular basis as needed

Nice to Haves

• Prior legal industry new business intake or conflicts experience preferred
• Bachelor's degree preferred, or an equivalent combination of education and experience

Benefits

• Paid time off
• Sick time off
• A referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits