Lateral Intake Assistant

Summary

Womble Bond Dickinson (US) LLP is seeking a Lateral Intake Assistant to support its lateral attorney and business professional hiring processes. The role assists with intake, conflicts, and portable-business onboarding workflows, including validating and maintaining candidate, client, matter, and related-party information in relevant systems.

Responsibilities

• Review lateral intake forms, questionnaires, and supporting materials for completeness, accuracy, and consistency; identify missing information and follow up with recruiting, the hiring team, or the candidate as appropriate
• Enter and maintain candidate, client, matter, and related-party information in the firm’s intake, conflicts, and/or workflow systems with a high degree of accuracy
• Assist with conflicts and intake workflows for lateral candidates and portable business, including preparing requests, routing materials, monitoring workflow progress, and escalating issues when needed
• Generate, organize, and maintain reports, spreadsheets, summaries, and status trackers for pending lateral intake matters and portable-business onboarding
• Prepare matter-opening support materials, and conflict-related tracking documents for review by senior team members
• Communicate professionally and confidentially with lateral intake team and other functional groups regarding status, follow-up questions, and next steps
• Track deadlines and workflow milestones to help support timely candidate clearance and matter opening
• Maintain orderly records and audit-ready documentation related to lateral intake and conflicts processing, consistent with firm policy

Skills

• Associate's degree, or an equivalent combination of education and relevant experience
• Strong attention to detail and ability to manage a high volume of information accurately
• Demonstrated ability to manage multiple tasks, prioritize effectively, meet deadlines, and adapt to changing priorities in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong written and verbal communication skills and a service-oriented, team-focused approach
• Ability to handle confidential information with discretion and professionalism
• Prior law firm experience supporting conflicts, new business intake, lateral recruiting, attorney onboarding, or risk management
• Familiarity with legal entity research tools and corporate family research
• Exposure to legal ethics/conflicts concepts, engagement documentation, or portable-business onboarding
• Ability to work independently as well as collaboratively across departments

Qualifications

Must Haves

• Associate's degree, or an equivalent combination of education and relevant experience
• Strong attention to detail and ability to manage a high volume of information accurately
• Demonstrated ability to manage multiple tasks, prioritize effectively, meet deadlines, and adapt to changing priorities in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong written and verbal communication skills and a service-oriented, team-focused approach
• Ability to handle confidential information with discretion and professionalism
• Prior law firm experience supporting conflicts, new business intake, lateral recruiting, attorney onboarding, or risk management
• Familiarity with legal entity research tools and corporate family research
• Exposure to legal ethics/conflicts concepts, engagement documentation, or portable-business onboarding
• Ability to work independently as well as collaboratively across departments

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Flexible Spending Accounts
• Life insurance
• Disability Insurance
• Paid Parental Leave
• 401(k) Plan
• Paid Days Off/Vacation
• Firm Paid Holidays
• This position is eligible for remote work.