Trust Administrator I / II - 401(k), Profit Sharing & Money Purchase

Summary

Prime Pensions, Inc. is a retirement plan administration and actuarial firm specializing in qualified retirement plans. The Trust Administrator I/II performs trust accounting and financial reconciliation, prepares financial statements and annual reporting materials, researches discrepancies, and supports plan administration and quality-control activities.

Responsibilities

• Reconcile retirement plan trust accounts, investment statements, contribution activity, distributions, and other financial records
• Analyze financial activity to identify discrepancies, outstanding items, or reconciliation issues requiring additional research
• Prepare retirement plan financial statements and supporting schedules, including applicable stock and investment schedules
• Reconcile beginning and ending plan assets and activity for annual reporting purposes
• Prepare gain and loss allocation statements and allocate applicable investment earnings or losses in accordance with established procedures
• Review financial information for completeness, consistency, and accuracy
• Research reconciliation discrepancies and develop accurate, well-supported solutions
• Document outstanding items and communicate necessary follow-up information to Consultants and other internal team members
• Prepare financial information and supporting schedules required for annual retirement plan reporting
• Process applicable government reporting forms associated with the Form 5500 reporting process
• Prepare and process EFAST2 submissions in accordance with applicable procedures and deadlines
• Analyze plan distribution notices and related trust activity
• Review plan documents to determine the appropriate trust accounting provisions and reporting requirements
• Prepare notes, instructions, and other communications to Consultants based on analysis of trust and financial information
• Identify unusual or potentially noncompliant financial activity and appropriately escalate issues for additional review
• Maintain supporting documentation and workpapers in accordance with Company procedures
• Perform quality-control reviews of trust administration work, including reconciliations, financial statements, and annual reporting, as assigned and based on experience level
• Review assigned work for accuracy and completeness prior to finalization
• Research trust accounting and reconciliation questions using available technical resources, plan information, and Company procedures
• Assist Consultants and other internal team members with questions related to plan financial activity and trust accounting
• Provide technical assistance and support to less-experienced team members as appropriate
• Manage assigned trust administration workflow to ensure work is completed accurately and within established deadlines
• Maintain accurate and timely records of completed and outstanding work within Company workflow, time-tracking, and administration systems, including WIP, Time Tracker, and APC Gold
• Meet established internal turnaround times, productivity expectations, and quality standards
• Maintain established departmental accuracy standards in the preparation of trust accounting and reconciliation work
• Effectively prioritize multiple plans, assignments, and deadlines, particularly during peak workload periods
• Maintain reliable and satisfactory attendance
• Assist with special projects as assigned
• Participate in individual and group discussions regarding departmental procedures, workflow, and process improvements
• Assist with training and onboarding of new employees as appropriate
• Provide assistance with technical research and departmental initiatives
• Share knowledge and best practices with colleagues
• Perform other duties and responsibilities as assigned

Skills

• High school diploma or equivalent required
• Relevant education or coursework may be considered in combination with professional experience
• Three (3) to six (6) years of relevant accounting, bookkeeping, trust accounting, financial reconciliation, or retirement plan industry experience
• Demonstrated ability to independently complete trust accounting and reconciliation assignments with limited supervision
• Strong mathematical and analytical skills supported by professional experience and/or relevant coursework
• Working knowledge of general accounting and reconciliation principles
• General knowledge of ERISA and qualified retirement plans, or the ability to develop such knowledge through training
• Strong mathematical, analytical, and problem-solving skills
• Strong attention to detail and commitment to accuracy
• Ability to analyze financial information and identify discrepancies
• Ability to research reconciliation issues and develop accurate and detailed solutions
• Ability to interpret plan, financial, and technical information and utilize available resources to complete assignments
• Ability to work independently while appropriately escalating complex or unusual matters
• Strong organizational and time-management skills with the ability to manage multiple assignments and deadlines
• Ability to work efficiently and accurately in a deadline-driven environment
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Ability to learn and effectively utilize retirement plan administration, workflow, and financial reporting systems
• Strong written and verbal communication skills
• Strong interpersonal skills and ability to collaborate effectively across teams
• Ability to meet established productivity, quality, and turnaround expectations
• Sitting for prolonged periods while working at a computer
• Frequent use of a computer keyboard, mouse, telephone, and other standard office equipment
• Periodic standing, walking, reaching, bending, crouching, or kneeling
• Occasionally lifting, carrying, pushing, or pulling office materials weighing up to 30 pounds
• Visual, hearing, mobility, and manual dexterity sufficient to perform the essential functions of the position, with or without reasonable accommodation
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• One (1) to three (3) years of experience in accounting, bookkeeping, financial reconciliation, retirement plan administration, or a related field preferred
• Retirement plan or TPA industry experience is preferred
• Experience reconciling financial or investment accounts is strongly preferred

Qualifications

Must Haves

• High school diploma or equivalent required
• Relevant education or coursework may be considered in combination with professional experience
• Three (3) to six (6) years of relevant accounting, bookkeeping, trust accounting, financial reconciliation, or retirement plan industry experience
• Demonstrated ability to independently complete trust accounting and reconciliation assignments with limited supervision
• Strong mathematical and analytical skills supported by professional experience and/or relevant coursework
• Working knowledge of general accounting and reconciliation principles
• General knowledge of ERISA and qualified retirement plans, or the ability to develop such knowledge through training
• Strong mathematical, analytical, and problem-solving skills
• Strong attention to detail and commitment to accuracy
• Ability to analyze financial information and identify discrepancies
• Ability to research reconciliation issues and develop accurate and detailed solutions
• Ability to interpret plan, financial, and technical information and utilize available resources to complete assignments
• Ability to work independently while appropriately escalating complex or unusual matters
• Strong organizational and time-management skills with the ability to manage multiple assignments and deadlines
• Ability to work efficiently and accurately in a deadline-driven environment
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Ability to learn and effectively utilize retirement plan administration, workflow, and financial reporting systems
• Strong written and verbal communication skills
• Strong interpersonal skills and ability to collaborate effectively across teams
• Ability to meet established productivity, quality, and turnaround expectations
• Sitting for prolonged periods while working at a computer
• Frequent use of a computer keyboard, mouse, telephone, and other standard office equipment
• Periodic standing, walking, reaching, bending, crouching, or kneeling
• Occasionally lifting, carrying, pushing, or pulling office materials weighing up to 30 pounds
• Visual, hearing, mobility, and manual dexterity sufficient to perform the essential functions of the position, with or without reasonable accommodation

Nice to Haves

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• One (1) to three (3) years of experience in accounting, bookkeeping, financial reconciliation, retirement plan administration, or a related field preferred
• Retirement plan or TPA industry experience is preferred
• Experience reconciling financial or investment accounts is strongly preferred

Benefits

• Eligible for Company-sponsored benefits available to full-time employees, including health benefits, voluntary benefits, and participation in the Company's 401(k) plan, subject to applicable plan terms and eligibility requirements.
• This position may be performed remotely or from the Company's Chico, California office, based on business needs and the employee's approved work arrangement.