Business Development Coordinator

Summary

ProSource is seeking a Business Development Coordinator to support its Business Development function and VP of Business Development. The role coordinates meetings, communications, vendor and member outreach, committee activities, presentations, tracking, and cross-functional follow-through to keep the function running smoothly.

Responsibilities

• Own the meeting rhythm for the VP of Business Development. Create agendas for weekly meetings. Capture action items and make sure they get completed on time, chasing down what needs chasing. Handle follow-up from committee meetings, including recaps and next steps. Be the person who ensures nothing falls through the cracks when the VP moves from one meeting to the next
• Draft and send correspondence to vendors and members on the VP's behalf. Prepare meeting invitations, reminders, recaps, and follow-up emails. Send the monthly vendor communication including the member roster and member survey. Ensure every outgoing communication reflects ProSource’s professionalism and the VP’s voice
• Maintain outreach trackers for vendor and member communications — noting status, next steps, and owners. Keep contact records current and accurate in Salesforce. Build the discipline that turns a fast-moving function into one the VP can actually see and manage
• Support the committees the VP participates in or leads with materials, communication, and follow-up. Coordinate with committee chairs and members to ensure meetings run smoothly and commitments are delivered. Assist with small-group logistics related to vendor participation
• Help prepare presentations, briefing documents, and reports for the VP’s vendor meetings, member conversations, and internal reviews. Turn scattered inputs into clean, professional deliverables that reflect well on the VP and on the company
• Coordinate with internal teams — sales, merchandising, operations, marketing, and events — to keep information consistent across departments and to make sure business development activities align with the broader organization. Be a reliable point of contact for anyone across our team who needs to work with the VP of Business Development’s function
• Represent our company the way we want to be represented in every vendor, member, and teammate interaction: professional, responsive, detail-oriented, and genuinely committed to the work landing well. Handle confidential business and financial information with the discretion the role requires. Model the behavior that earns ProSource its reputation as a well-run organization

Skills

• Clear, professional written communication with excellent spelling, grammar, and proofreading ability
• Comfort communicating by email and verbally with CEOs and business leaders — many of the vendor contacts this role supports are senior executives at some of the industry's largest brands
• Exceptional organizational skills and follow-through — the kind of person who never lets a task slip and takes pride in managing many open items simultaneously without dropping anything
• A genuine service orientation and teamwork mindset; someone who finds satisfaction in supporting a hard-charging executive and making the whole function run better
• Discretion and professionalism with confidential business and financial information
• Experience with Salesforce required
• Proficient in the Microsoft suite including Outlook, Teams, Word, Excel, and PowerPoint
• Comfort learning new software as our tools evolve
• Willingness to work from home reliably and professionally, with Denver or Philadelphia preferred to allow for occasional in-person collaboration
• Some prior professional experience preferred, particularly in executive support, business development coordination, sales operations, or a comparable detail-oriented role

Qualifications

Must Haves

• Clear, professional written communication with excellent spelling, grammar, and proofreading ability
• Comfort communicating by email and verbally with CEOs and business leaders — many of the vendor contacts this role supports are senior executives at some of the industry's largest brands
• Exceptional organizational skills and follow-through — the kind of person who never lets a task slip and takes pride in managing many open items simultaneously without dropping anything
• A genuine service orientation and teamwork mindset; someone who finds satisfaction in supporting a hard-charging executive and making the whole function run better
• Discretion and professionalism with confidential business and financial information
• Experience with Salesforce required
• Proficient in the Microsoft suite including Outlook, Teams, Word, Excel, and PowerPoint
• Comfort learning new software as our tools evolve
• Willingness to work from home reliably and professionally, with Denver or Philadelphia preferred to allow for occasional in-person collaboration

Nice to Haves

• Some prior professional experience preferred, particularly in executive support, business development coordination, sales operations, or a comparable detail-oriented role

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Remote position