Administrative Assistant

Summary

Rhymetec is a cybersecurity, compliance, and data privacy company. The Administrative Assistant supports the Chief Information Security Officer and Security team by managing travel, calendars, email, meetings, staff support, and special projects while handling confidential information and adapting to changing priorities.

Responsibilities

• Travel: Handles travel arrangements for the CISO as requested. This may be both personal or professional related travel
• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicates changes as appropriate
• Email Management: Monitors, prioritizes and communicates with CISO on top priorities, responds as necessary
• Meeting planning: Schedules and organizes internal and external meetings, including any necessary logistics as requested by the CISO
• Staff Support: Attends staff meetings to record minutes, track takeaways, follow and up on action items
• Special projects/programs as directed from CISO or senior leadership

Skills

• Bachelor's degree in communications, business, information technology or related field. (Associates degree with 5 years experience will be considered)
• Minimum of 2 years in an administrative or executive support role
• Must have a high level of interpersonal skill to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization
• Professional demeanor with excellent verbal and written communication skills
• High energy with the ability to keep up with a fast-paced working environment
• Experience with supporting a virtual workforce
• Travel may be required to off-sites as needed to support senior leadership. Candidates can expect no more than quarterly travel

Qualifications

Must Haves

• Bachelor's degree in communications, business, information technology or related field. (Associates degree with 5 years experience will be considered)
• Minimum of 2 years in an administrative or executive support role
• Must have a high level of interpersonal skill to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization
• Professional demeanor with excellent verbal and written communication skills
• High energy with the ability to keep up with a fast-paced working environment
• Experience with supporting a virtual workforce
• Travel may be required to off-sites as needed to support senior leadership. Candidates can expect no more than quarterly travel

Benefits

• Medical premiums 100% covered for employees
• Dental and Vision Benefits
• PTO and Sick Time, including 11 paid Holidays
• 401K retirement option with 2% match
• Company paid Life Insurance
• Summer Fridays!
• Learning and development opportunities
• Annual Subscription to TalkSpace (online counseling & therapy service)
• Remote work arrangement