401(k) Analyst, Regulatory Disclosures - WORK FROM HOME U.S. ONLY

Summary

Slavic401k is an employer serving retirement plan participants and investors. The Regulatory Disclosures Analyst manages the timely and compliant production and distribution of IRS and DOL-required participant disclosures, validates system data, troubleshoots discrepancies, and recommends process improvements. The role also serves as a subject matter expert and supports compliance projects, quality assurance, and plan document activities.

Responsibilities

• Understand and can clearly and accurately respond to questions regarding each of the individual notices and disclosures prepared by the Document Fulfillment team, as well as, communicate and respond to related inquiries
• Ability to attends internal meetings to act as subject matter expert (SME) to address questions regarding overall notice and disclosure process from start to completion
• Thorough understanding the rules and regulations surrounding the requirement for each communication
• Manage the production and distribution of IRS/DOL required disclosures, i.e., benefit statements, summary plan descriptions (SPDs), fee disclosures and investment performance, etc.) within specified deadlines
• Participates in medium to large sized projects centered around department initiatives intended to increase efficiencies, maintain adherence to compliance requirements, or decrease cost
• Document and implement all changes in processes and procedures
• Contribute to the development and enhancement of disclosure related materials, including internal training procedures and presentations
• Anticipate potential roadblocks and proactively identify solutions to maintain compliance requirements pursuant to IRS/DOL regulations
• Troubleshoot issues and assist with identifying solutions to ensure our process remains in compliance with IRS/DOL regulations
• Consistently review processes and present recommendations for improvements by leveraging technology solutions, and/or communicating corrective actions to management
• Utilize required software to create participant notifications (including off-cycle when needed) and manages delivery to participants via mail or email
• Audit production to identify impact of system errors on production and delivery when plan participants are affected by system errors
• Ongoing maintenance of required participant disclosures – including, but not limited to, setting up new clients in systems, performing quality assurance and quality control (QA/QC) reviews, and identifying recommendations for improvements as well as, identify and correct missing or inaccurate information in systems
• Demonstrate a solid understanding of disclosure requirements by proactively performing data validation, data review and authentication to ensure compliance with ongoing regulations and plan document specifications
• Conducts quality assurance and quality control checks of disclosures pursuant to plan and regulatory updates to make sure information is correct and follows regulations, such as verifying document revisions and client-specific customizations to notices are implemented correctly
• Consistently adheres to service standards communicated to our internal business partners and clients
• Supports plan document compliance activities, including restatements, amendments, and plan terminations

Skills

• Must be eligible to work in the US without employment sponsorship
• Meticulous attention to detail with the ability to notice discrepancies/nuances in large data sets
• Strong analytical skills and proactive problem-solving skills
• Effective organizational skills and ability to handle multiple assignments at a given time
• Prioritizes competing tasks appropriately according to associated projects and deadlines
• Ability to work both independently with minimal supervision and as part of a team
• Self-motivated, eager to learn, and takes initiative
• Demonstrated knowledge of Microsoft Office Suite, with intermediate to advanced Microsoft Excel skills
• Strong verbal and written communication skills for both internal and external stakeholders
• 2+ years of relevant experience with IRS/DOL regulations
• Intermediate-Advanced Microsoft Excel Skills (i.e., sort/filter data, VLOOKUP function)
• Bachelor's degree or equivalent combination of education and experience
• 1+ year of 401(k) industry experience highly preferred
• Qualified 401(k) Administrator (QKA) certification a plus

Qualifications

Must Haves

• Must be eligible to work in the US without employment sponsorship
• Meticulous attention to detail with the ability to notice discrepancies/nuances in large data sets
• Strong analytical skills and proactive problem-solving skills
• Effective organizational skills and ability to handle multiple assignments at a given time
• Prioritizes competing tasks appropriately according to associated projects and deadlines
• Ability to work both independently with minimal supervision and as part of a team
• Self-motivated, eager to learn, and takes initiative
• Demonstrated knowledge of Microsoft Office Suite, with intermediate to advanced Microsoft Excel skills
• Strong verbal and written communication skills for both internal and external stakeholders
• 2+ years of relevant experience with IRS/DOL regulations
• Intermediate-Advanced Microsoft Excel Skills (i.e., sort/filter data, VLOOKUP function)
• Bachelor's degree or equivalent combination of education and experience

Nice to Haves

• 1+ year of 401(k) industry experience highly preferred
• Qualified 401(k) Administrator (QKA) certification a plus

Benefits

• Flexible work environment
• Participation in Personal Annual Performance Bonus incentive program
• Medical, Dental, Vision, and Life Insurance
• 75% employer coverage of Medical Premiums
• Retirement Savings – 401(k) plan with generous company match, vested after 2 years
• Tuition Reimbursement up to $5,250/year
• Generous Paid Time Off upon hire – plus quarterly Work/Life Balance days and paid holidays
• Paid Parental Leave
• Voluntary Pet Insurance, Lifelock and More!
• 24/7 no-cost Employee Assistance Program (EAP)