Accounts Receivable Associate

Summary

SpecterOps is a mission-driven company seeking an Accounts Receivable Associate to support accurate and timely order-to-cash operations. The role focuses on customer billing, cash application, collections support, account reconciliation, revenue schedules, and month-end close while improving repeatable finance processes.

Responsibilities

• Manage customer account setup and billing-data maintenance, including validating billing contacts, tax details, payment instructions, coding, and related documentation
• Prepare and distribute customer invoices from approved contracts, orders, billing schedules, and other source documentation
• Apply customer payments accurately and promptly; research unapplied cash and resolve discrepancies with internal and external stakeholders
• Monitor accounts receivable aging, follow up on outstanding balances, and document collection activity and customer commitments
• Respond to customer billing questions and coordinate issue resolution with Sales, Legal, RevOps, and other internal teams
• Support revenue recognition and month-end close by maintaining revenue schedules and reconciling AR activity to the general ledger, bank activity, and supporting schedule. Prepare journal entry support and escalate exceptions as needed
• Maintain organized, audit-ready reports, schedules, and supporting records; support audits and compliance reviews by gathering requested documentation
• Support ongoing improvements to billing, collections, cash application, and reconciliation processes while maintaining established approval and documentation controls

Skills

• * Candidate must be authorized to work and reside in the United States; we currently do not sponsor immigration visas
• * 1–3 years of experience in accounts receivable, accounting operations, billing, cash application, revenue accounting, or a related function; equivalent practical experience may be considered
• * Working knowledge of basic accounting and GAAP concepts, including debits and credits, account reconciliations, and revenue-related schedules
• * Working proficiency in Microsoft Excel, including formulas, filters, lookups, and basic pivot-table analysis
• * Strong attention to detail, organization, and analytical/problem‑solving skills
• * Clear written and verbal communication, including customer-facing communication
• * Ability to handle sensitive customer and financial information and follow documented processes and approval controls
• * Eagerness to learn, collaborate, and contribute to a fast‑paced environment
• * Desire to embody our core values of passionate curiosity, consistent improvement, empathy, sustainability, humility, and empowerment through transparency
• * Bachelor's degree in accounting, finance, business, or a related field
• * Experience with an ERP or accounting system; NetSuite experience is a plus
• * Experience with Salesforce or another CRM and with billing, collections, or revenue operations workflows
• * Experience supporting month-end close, audit requests, compliance reviews, or revenue-recognition activities

Qualifications

Must Haves

• * Candidate must be authorized to work and reside in the United States; we currently do not sponsor immigration visas
• * 1–3 years of experience in accounts receivable, accounting operations, billing, cash application, revenue accounting, or a related function; equivalent practical experience may be considered
• * Working knowledge of basic accounting and GAAP concepts, including debits and credits, account reconciliations, and revenue-related schedules
• * Working proficiency in Microsoft Excel, including formulas, filters, lookups, and basic pivot-table analysis
• * Strong attention to detail, organization, and analytical/problem‑solving skills
• * Clear written and verbal communication, including customer-facing communication
• * Ability to handle sensitive customer and financial information and follow documented processes and approval controls
• * Eagerness to learn, collaborate, and contribute to a fast‑paced environment
• * Desire to embody our core values of passionate curiosity, consistent improvement, empathy, sustainability, humility, and empowerment through transparency

Nice to Haves

• * Bachelor's degree in accounting, finance, business, or a related field
• * Experience with an ERP or accounting system; NetSuite experience is a plus
• * Experience with Salesforce or another CRM and with billing, collections, or revenue operations workflows
• * Experience supporting month-end close, audit requests, compliance reviews, or revenue-recognition activities

Benefits

• Health/Dental/Vision/life insurance: 100% covered for both the employee and their family
• Flexible time off policy
• 13 paid holidays annually
• 401(k) with up to 4% company match
• Stock Options & semi-annual bonuses
• Remote work: $1,500 new hire allowance to set up home office
• $500 annual home office allowance after first year
• $150 monthly cell phone and internet reimbursement
• $5,000 annual professional development allowance
• $5,250 towards continuing education or student loan repayment
• $1,200 annual budget for lifestyle, wellness, pet insurance and more
• A one-time $10,000 benefit towards family planning
• In person and virtual employee events throughout the year
• Company swag