Payroll Coordinator

Summary

DGI Supply is seeking a Payroll Coordinator to support payroll operations for the USA and Canada. The role processes and administers multi-country payroll, manages employee payroll records and deductions, prepares regulatory reports, investigates discrepancies, and provides payroll-related employee support while working with the Payroll Lead.

Responsibilities

• Process weekly disbursement of multi-country, multi-state/province and multi-company payroll (biweekly and semi-monthly), including garnishments and liens, benefits and taxes, consistent with federal, state and provincial wage and hour laws
• Process new hires, temporary workers, transfers, promotions, rate changes, direct deposit accounts, deductions and terminations in a timely and accurate manner
• Oversee and adjust employee’s timecards on a daily basis
• Assist employees with payroll, time-off and RRSP, 401(k) related questions
• Review and analyze monthly sales commission reports
• Monitor employees vacation/sick time and run quarterly reports for supervisors
• Set up direct deposit accounts
• Manage and maintain all liens and garnishments
• Retrieve Fidelity Feedback Files and add all in 401k contributions and 401K loan deductions for employees
• Assist in preparation of state, provincial and federal reports
• Download expense reports from Concur and upload into payroll; Set up new employees in our Concur Expense System and email instructions on utilizing the system
• Set up new accounts with agencies and payroll facilitator for state/province and local taxes keeping in compliance
• Responsible for preparation of provincial and federal reports and ensuring all provincial/federal reporting requirements are met
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures as necessary
• Work on payroll projects in conjunction with the Payroll Lead
• Open and distribute all department mail
• Download all payroll/tax reports on the payroll drive
• Verify and investigate discrepancies on UltiPro debit invoices
• Complete all requests for Verification of Employment
• Reset passwords for security access to employee information
• Maintains personnel files including, scanning and uploading employee documentation
• Other duties as assigned
• Reports to the Payroll Lead

Skills

• 1+ years Payroll experience required; degree
• Positive interpersonal communication skills, self-motivation and self-discipline
• Ability to work with information of a confidential nature
• Accuracy and attention to detail required
• Recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations for 100+ employees in a multi State/Province environment
• General payroll, bookkeeping, record keeping and filing procedures
• Strong technological skills including MS Office (Word, Outlook, Excel, PowerPoint); UKG (aka Ultimate Software or UltiPro) experience a plus
• Strong verbal and written communication skills
• Passionate, Adaptable, Customer Focused and Teamwork oriented
• Work confidentially with discretion on privileged and sensitive information
• Strong sense of urgency and accountability
• Reside in the United States or Canada
• Have access to high-speed reliable internet (with a minimum of 50 mbps for download speed and 50 mbps for upload speed)
• Have a quiet, dedicated workspace free from distraction
• Knowledge of all applicable state and federal laws and guidelines preferred
• Experience with Canadian payroll and provincial/federal laws preferred
• Experienced working in a multi-location and multi-state environment is preferred

Qualifications

Must Haves

• 1+ years Payroll experience required; degree
• Positive interpersonal communication skills, self-motivation and self-discipline
• Ability to work with information of a confidential nature
• Accuracy and attention to detail required
• Recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations for 100+ employees in a multi State/Province environment
• General payroll, bookkeeping, record keeping and filing procedures
• Strong technological skills including MS Office (Word, Outlook, Excel, PowerPoint); UKG (aka Ultimate Software or UltiPro) experience a plus
• Strong verbal and written communication skills
• Passionate, Adaptable, Customer Focused and Teamwork oriented
• Work confidentially with discretion on privileged and sensitive information
• Strong sense of urgency and accountability
• Reside in the United States or Canada
• Have access to high-speed reliable internet (with a minimum of 50 mbps for download speed and 50 mbps for upload speed)
• Have a quiet, dedicated workspace free from distraction

Nice to Haves

• Knowledge of all applicable state and federal laws and guidelines preferred
• experience with Canadian payroll and provincial/federal laws preferred
• Experienced working in a multi-location and multi-state environment is preferred

Benefits

• Remote/hybrid work option for employees who reside in the United States or Canada and meet the stated remote-work requirements