Onboarding Talent Specialist

Summary

The School District of Philadelphia is committed to improving educational opportunities for its students and supporting schools and communities. The Onboarding Talent Specialist facilitates onboarding sessions, ensures hiring documentation is accurate, maintains employee records, processes HRIS transactions, and provides human resources support throughout the employee lifecycle.

Responsibilities

• Communicates with candidates at various stages of the process and provides next steps; e-mails all hires after offer letters are signed and submitted and provides the welcome to the School District of Philadelphia communication; follows up with all new hires regarding onboarding status on a weekly basis
• Manages all aspects of onboarding sessions including sign up, facilitation and process management to ensure that new hires are cleared to work in a reasonable timeframe
• Completes all HRIS entry for all classifications of employees including new hires, reclassified employees and those employees receiving salary changes or status changes; processes offer letters for new and reclassified positions
• Maintains an up-to-date and accurate database for employee information and serves as the primary point of contact for all employee transactions
• Manages all employee records and batches records completely and in a timely manner; reviews records and provides the necessary information for auditing requests
• Provides human resources support for all employees for name changes, resignations, FMLA, payroll issues, site selection, special assignments and other issues
• Builds positive and productive relationships with all employees
• Implements and manages the exit survey process
• Processes job requisitions for Central Office positions

Skills

• Bachelor's degree from an accredited college or university
• Two years of full-time, paid, professional experience in human resources, recruitment, and/or admissions/selection
• Any equivalent combination of education, experience, and training determined to be acceptable by the Office of Talent
• An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role
• Human resources policies and procedures
• The current methods, processes and techniques used to onboard large groups of employees
• Superior organizational & project management skills with exceptional attention to detail, particularly with data entry
• Exhibit high level of integrity and personal responsibility for ensuring that problems are solved and hiring needs are met at any given point in time
• Exhibit purposeful urgency when faced with pressing human resources needs
• Anticipate and proactively respond to challenges
• Effectively manage & prioritize a high volume of work, from a multitude of work streams, in a fast-paced environment
• Illustrate exceptional strategic & problem-solving skills and judgment
• Possess an unwavering commitment to equity
• Manage systems, processes, and databases to ensure efficient operations
• Use and be proficient with Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word
• Communicate efficiently and effectively, both orally and in writing
• Establish and maintain effective and productive working relationships

Qualifications

Must Haves

• Bachelor's degree from an accredited college or university
• Two years of full-time, paid, professional experience in human resources, recruitment, and/or admissions/selection
• Any equivalent combination of education, experience, and training determined to be acceptable by the Office of Talent
• An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role
• human resources policies and procedures
• the current methods, processes and techniques used to onboard large groups of employees
• superior organizational & project management skills with exceptional attention to detail, particularly with data entry
• exhibit high level of integrity and personal responsibility for ensuring that problems are solved and hiring needs are met at any given point in time
• exhibit purposeful urgency when faced with pressing human resources needs
• anticipate and proactively respond to challenges
• effectively manage & prioritize a high volume of work, from a multitude of work streams, in a fast-paced environment
• illustrate exceptional strategic & problem-solving skills and judgment
• possess an unwavering commitment to equity
• manage systems, processes, and databases to ensure efficient operations
• use and be proficient with Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word
• communicate efficiently and effectively, both orally and in writing
• establish and maintain effective and productive working relationships