Administrative Assistant

Summary

UtiliSave LLC is an industry leader in utility bill auditing and energy efficiency services. The company is seeking an Administrative Assistant to support operational, client-service, and executive workflows by managing priorities, preparing accurate work products, maintaining records, monitoring follow-ups, and assisting with research and special projects.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing
• Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product
• Keep shared drives, trackers, files, and records current and organized
• Monitor open items, close loops, and flag issues early before they become problems
• Support day-to-day communication with internal and external stakeholders in a prompt, professional manner
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions
• Handle sensitive information with discretion and good judgment

Skills

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role
• Bachelor's degree required
• Excellent written and verbal communication skills
• Professional presence across phone, email, and video
• Very strong attention to detail and organizational discipline
• Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered
• Ability to work independently once expectations are clear and collaborate effectively when needed
• Strong research, follow-through, and problem-solving skills
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools
• Fast to learn systems, strong with lists and task tracking, and motivated by clean execution
• Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment
• Phyton programming skills

Qualifications

Must Haves

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role
• Bachelor's degree required
• Excellent written and verbal communication skills
• Professional presence across phone, email, and video
• Very strong attention to detail and organizational discipline
• Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered
• Ability to work independently once expectations are clear and collaborate effectively when needed
• Strong research, follow-through, and problem-solving skills
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools
• Fast to learn systems, strong with lists and task tracking, and motivated by clean execution

Nice to Haves

• Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment
• Phyton programming skills

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Fully remote, US-based (EST hours)