Compliance Administrative Coordinator

Summary

CareRing Health provides homecare services to patients across the Northeast. The company is seeking a Compliance Administrative Coordinator to support licensing, regulatory compliance, documentation, audits, surveys, reporting, and administrative activities across its home health, personal care, and hospice operations.

Responsibilities

• Maintain a master calendar of licenses, permits, registrations, certifications, renewals, and regulatory deadlines
• Track agency license renewals, Medicare/Medicaid enrollment and revalidation, business registrations, accreditation requirements, policy reviews, and state and federal reporting deadlines
• Monitor upcoming deadlines and follow up on missing or expiring items
• Maintain organized records of submissions, approvals, expiration dates, inspections, and follow-up activities
• Monitor regulatory requirements and communicate important updates or potential compliance concerns to leadership
• Prepare and submit applications, renewals, regulatory updates, and other required filings
• Assist with change of ownership, address, administrator, and other agency notifications
• Gather signatures, certificates, attachments, and supporting documentation needed for submissions
• Ensure filings are accurate, complete, and submitted within required timeframes
• Track submissions through completion, including confirmation receipts, approvals, and outstanding items
• Maintain accurate and organized electronic and paper compliance files
• Manage documentation such as licenses and permits, insurance certificates, policies and procedures, staff credentials and training records, background checks, inspection and survey results, and corrective action documentation
• Ensure records are readily accessible for audits, surveys, inspections, and internal review
• Assist with preparation for state, federal, and accreditation surveys and audits
• Gather documentation and evidence requested by regulatory agencies or accreditation organizations
• Track plans of correction, deadlines, follow-up activities, and required submissions
• Help maintain ongoing survey readiness, including readiness for announced and unannounced inspections
• Partner with HR, clinical leadership, operations, payroll, credentialing, and other departments to collect required information and documentation
• Follow up with team members regarding missing, incomplete, or expiring compliance items
• Provide leadership with updates regarding compliance deadlines, outstanding items, and filing status
• Help improve and standardize compliance tracking tools, processes, and filing systems
• Prepare routine compliance reports highlighting upcoming renewals, overdue items, outstanding documentation, and filing status
• Identify documentation gaps, delays, and potential compliance concerns and escalate as appropriate
• Provide general administrative support for compliance and regulatory activities
• Perform other duties as assigned

Skills

• High school diploma or equivalent required
• At least 2 years of administrative experience, preferably in healthcare, home health, hospice, personal care, credentialing, licensing, or regulatory compliance
• Experience managing deadlines, maintaining records, and working with high volumes of documentation
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to manage multiple priorities and meet time-sensitive deadlines
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Ability to work independently while collaborating effectively with multiple departments
• Associate or bachelor's degree in healthcare administration, business administration, or a related field preferred
• Home health, hospice, personal care, or home care operations
• State healthcare licensing
• Medicare or Medicaid provider enrollment/revalidation
• Healthcare credentialing
• Accreditation or survey preparation
• Regulatory audits or inspections
• Plans of correction
• Healthcare compliance or policy management

Qualifications

Must Haves

• High school diploma or equivalent required
• At least 2 years of administrative experience, preferably in healthcare, home health, hospice, personal care, credentialing, licensing, or regulatory compliance
• Experience managing deadlines, maintaining records, and working with high volumes of documentation
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to manage multiple priorities and meet time-sensitive deadlines
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Ability to work independently while collaborating effectively with multiple departments

Nice to Haves

• associate or bachelor's degree in healthcare administration, business administration, or a related field preferred
• Home health, hospice, personal care, or home care operations
• State healthcare licensing
• Medicare or Medicaid provider enrollment/revalidation
• Healthcare credentialing
• Accreditation or survey preparation
• Regulatory audits or inspections
• Plans of correction
• Healthcare compliance or policy management

Benefits

• Make a difference every day in the lives of those who need our help the most
• Competitive pay
• Paid on a weekly basis
• Medical/dental/vision/life insurance
• Paid holidays/PTO/401(k) match
• Career growth opportunities
• Great and collaborative work environment
• Work-life balance
• Remote within the US