Recruiting Coordinator

Summary

Deepgram is a voice AI platform providing real-time APIs for speech-to-text, text-to-speech, and production-grade voice agents. The Recruiting Coordinator will run the operational engine behind interview loops, improve candidate experience, coordinate scheduling and logistics, maintain ATS accuracy, and use AI and automation to streamline recruiting processes.

Responsibilities

• Schedule interview loops within 2 business days of candidate advancement across all functions, with 90%+ SLA attainment
• Reduce average time-to-schedule by 25% by using AI and automation to streamline recurring coordination tasks
• Maintain 98%+ accuracy in Ashby across candidate stages, feedback, and dispositions to ensure reliable pipeline reporting
• Achieve 90%+ interview feedback submission within 24 hours through proactive nudges and interviewer follow-up
• Deliver a seamless candidate experience across onsite interviews, virtual loops, and travel logistics
• Identify recurring friction in the hiring process and recommend 2–3 actionable process improvements per quarter, with at least 1 implemented or piloted each quarter

Skills

• Manages many moving pieces (calendars, time zones, stakeholders) and keeps each one accurate
• Writes clear, warm candidate communication that builds trust at every stage
• Works AI-native and designs Human+AI workflows for coordination, not occasional AI use
• Builds templates, automations, or systems that remove recurring manual work instead of redoing it every time
• Keeps an ATS clean and reliable, and treats data hygiene as part of the job
• Prioritizes shifting requests with your manager and flags conflicts early
• Handles confidential candidate and interview information with discretion
• Typically ~1–3 years in recruiting coordination, scheduling, or a similar operations role, or equivalent demonstrated experience
• Hands-on with Ashby or another modern ATS
• Has built an automation or AI-assisted workflow (e.g., Zapier, scripts, LLM prompts) that saved a team real time
• Experience supporting technical or high-volume hiring at a fast-growing company

Qualifications

Must Haves

• Manages many moving pieces (calendars, time zones, stakeholders) and keeps each one accurate
• Writes clear, warm candidate communication that builds trust at every stage
• Works AI-native and designs Human+AI workflows for coordination, not occasional AI use
• Builds templates, automations, or systems that remove recurring manual work instead of redoing it every time
• Keeps an ATS clean and reliable, and treats data hygiene as part of the job
• Prioritizes shifting requests with your manager and flags conflicts early
• Handles confidential candidate and interview information with discretion

Nice to Haves

• Typically ~1–3 years in recruiting coordination, scheduling, or a similar operations role, or equivalent demonstrated experience
• Hands-on with Ashby or another modern ATS
• Has built an automation or AI-assisted workflow (e.g., Zapier, scripts, LLM prompts) that saved a team real time
• Experience supporting technical or high-volume hiring at a fast-growing company

Benefits

• Remote work arrangement