Recruiting Coordinator

Summary

GC AI is a legal AI platform built for in-house legal teams. The Recruiting Coordinator will manage complex interview scheduling, optimize recruiting operations with AI-powered automations, and ensure an exceptional candidate experience. The role will also support recruiting events, interviewer training programs, and scalable hiring infrastructure.

Responsibilities

• Drive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self-serve routine work
• Use AI tools to rethink how recruiting operations get done, identify manual or repetitive workflows, prototype AI-powered solutions, and turn them into scalable automations, tools, and processes
• Run live interview operations remotely: triage urgent reschedules, fix breakage in real time, keep candidates moving, and handle the unglamorous-but-critical RC duties when the day demands it
• Own the candidate experience at every stage by building trust through clear communication, timely follow-through, and genuine care, bringing a human touch that makes each interaction feel personal, thoughtful, and respectful of candidates’ time
• Coordinate a high volume of complex interviews across multiple teams and roles
• Experiment actively with new AI tools and capabilities, measuring what works and continuously improving how the recruiting team operates
• Track interview scheduling metrics and identify opportunities to improve coordination efficiency
• Build and administer interviewer training programs to improve interview quality and consistency
• Assist with recruiting events, programs, and related touchpoints as needed

Skills

• • 2-3+ years of recruiting coordination or recruiting operations experience
• • Expertise using and configuring Ashby
• • Experience coordinating a high volume of complex interviews across multiple roles and teams
• • Hands-on experience using AI tools in your day-to-day work, with examples of how you've used AI to automate workflows, improve processes, or increase your own efficiency
• • Experience working in a high-growth startup or fast-paced environment
• • Experience organizing or supporting recruiting events
• • Exceptional organizational and time management skills with strong attention to detail
• • Ability to manage multiple competing priorities and stakeholders simultaneously
• • Strong communication and relationship-building skills
• • A proactive, solutions-oriented mindset and a passion for creating great candidate experiences
• • Experience reviewing resumes and supporting candidate screening
• • Experience sourcing candidates using tools such as LinkedIn Recruiter or similar platforms
• • Experience helping build recruiting operations processes at an early-stage company
• • Experience building, supporting, or administering interviewer training programs

Qualifications

Must Haves

• • 2-3+ years of recruiting coordination or recruiting operations experience
• • Expertise using and configuring Ashby
• • Experience coordinating a high volume of complex interviews across multiple roles and teams
• • Hands-on experience using AI tools in your day-to-day work, with examples of how you've used AI to automate workflows, improve processes, or increase your own efficiency
• • Experience working in a high-growth startup or fast-paced environment
• • Experience organizing or supporting recruiting events
• • Exceptional organizational and time management skills with strong attention to detail
• • Ability to manage multiple competing priorities and stakeholders simultaneously
• • Strong communication and relationship-building skills
• • A proactive, solutions-oriented mindset and a passion for creating great candidate experiences

Nice to Haves

• • Experience reviewing resumes and supporting candidate screening
• • Experience sourcing candidates using tools such as LinkedIn Recruiter or similar platforms
• • Experience helping build recruiting operations processes at an early-stage company
• • Experience building, supporting, or administering interviewer training programs

Benefits

• Distributed work environment with a hub model
• Regular coworking sessions
• Customer dinners
• Team and company offsites
• For team members in the San Francisco Bay Area and Provo, UT within 50 miles of the office: working together on Tuesdays, Wednesdays, and Thursdays