Executive Assistant to the CEO

Summary

Occidental Roofing is engineering the future of roofing, and they are seeking an Executive Assistant to the CEO. This role involves managing the CEO's calendar, prioritizing communications, and supporting various operational tasks to ensure efficiency and effectiveness in a high-output environment.

Responsibilities

• Maintain and organize the CEO’s calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials
• Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO
• Triage calls, messages, Slack, and incoming requests; prioritize what’s urgent, filter noise
• Assist in drafting reports, presentations, and documents as directed by the CEO
• Track deliverables, deadlines, and commitments across departments
• Maintain well-organized records, notes, files, and reference materials
• Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO
• Handle day-to-day tasks and errands critical to company operations
• Conduct research and gather data as needed for business initiatives
• Support projects across recruiting, marketing, vendor sourcing, and operations
• Organize internal meetings, leadership sessions, and team events

Skills

• Bachelor's degree in Business, Engineering, Accounting, Finance, Economics, or a related field
• Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments
• Exceptional organizational skills and attention to detail
• Strong writing, communication, and collaboration skills
• Ability to work hard, learn quickly, and deliver under pressure
• 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment
• 5+ years administrative experience in a high-performance organization
• Proven ability to manage complex calendars, communications, and shifting priorities
• Strong writing and verbal communication skills
• Discretion and professionalism handling confidential information
• Highly organized, proactive, reliable, and adaptable
• MBA preferred but not required
• Bilingual (English/Spanish) preferred but not required
• Bachelor's degree preferred but not required

Qualifications

Must Haves

• Bachelor's degree in Business, Engineering, Accounting, Finance, Economics, or a related field
• Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments
• Exceptional organizational skills and attention to detail
• Strong writing, communication, and collaboration skills
• Ability to work hard, learn quickly, and deliver under pressure
• 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment
• 5+ years administrative experience in a high-performance organization
• Proven ability to manage complex calendars, communications, and shifting priorities
• Strong writing and verbal communication skills
• Discretion and professionalism handling confidential information
• Highly organized, proactive, reliable, and adaptable

Nice to Haves

• MBA preferred but not required
• Bilingual (English/Spanish) preferred but not required
• Bachelor's degree preferred but not required

Benefits

• Performance-based bonus.
• Pro-rated paid time off (PTO).
• Clear path to a full-time position for those who demonstrate capacity.
• Direct mentorship from the CEO.
• Quarterly + annual performance bonuses.
• Equity eligibility (available upon 12 months of service and exceeding performance targets).
• Healthcare coverage.
• 401(k) plan.
• Paid time off (PTO).
• Clear path to a leadership role.
• Location: Tempe headquarters (hybrid flexibility).
• Work Schedule: Full-time or internship (minimum 25-40 hours/week).
• Occasional travel.