Administrative Assistant

Summary

TrueNet Communications, a 1Finity Company, is a communications infrastructure engineering and specialty contractor serving wireless, broadband, and telecommunications markets. The Administrative Assistant supports managers and employees by coordinating communications, maintaining documentation, preparing reports, organizing meetings and events, and handling general office administration in a remote role.

Responsibilities

• Organize and prioritize various forms of communication including email, phone calls, mail, etc
• File and maintain hard and soft copy documentation dependent upon management requirements
• Create and maintain any non-confidential documentation as necessary (Word, Excel, PowerPoint, etc.)
• Research and gather data for reporting purposes
• Develop and prepare reports/presentations
• Attend and take detailed minutes at meetings as requested
• Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
• Serve as liaison with direct reports, employees and vendors. Maintain confidential nature of communications
• Provide follow-up to pending issues to assure completion of tasks – internal and external
• Plan and/or coordinate office events, including but not limited to business breakfasts/lunches/dinners, office celebrations and holiday events. This may include the ordering of food, supplies, and decorating the office
• Prepare packages and outgoing correspondence and track accordingly
• Monitor and proactively respond to emails and phone calls
• Greet and assist visitors
• Work on a variety of special projects as needed with multi-tasking as necessary
• Maintain inventory of office supplies
• Daily intake of mail and sorting for distribution
• Answering telephone and directing inquiries
• Other duties as required

Skills

• High school diploma or GED required
• Minimum of 2 years of administrative assistant experience required
• Must have basic Microsoft Office (Word, Excel, Outlook) skills
• Must be able to efficiently use a Windows-based computer
• Ability to prioritize and complete assignments accurately and in a timely manner
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment
• Strong interpersonal, organizational, oral and written communications skills
• Must be able to work alone, and with a team
• Frequent walking, standing, sitting within the work area
• Ability to sit for extended periods of time
• Ability to effectively communicate with employees, management, peers, et al
• The position requires working independently, as well as part of a team
• This position requires verbal and face-to-face contact with others daily
• Frequent use of a computer is necessary
• This position requires use of all general office equipment
• We are seeking candidates who are based in, and able to work within, the Central, Mountain, or Pacific Time Zones
• We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas for this position (H1B, etc.)
• Microsoft Office Specialist certifications are preferred

Qualifications

Must Haves

• High school diploma or GED required
• Minimum of 2 years of administrative assistant experience required
• Must have basic Microsoft Office (Word, Excel, Outlook) skills
• Must be able to efficiently use a Windows-based computer
• Ability to prioritize and complete assignments accurately and in a timely manner
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment
• Strong interpersonal, organizational, oral and written communications skills
• Must be able to work alone, and with a team
• Frequent walking, standing, sitting within the work area
• Ability to sit for extended periods of time
• Ability to effectively communicate with employees, management, peers, et al
• The position requires working independently, as well as part of a team
• This position requires verbal and face-to-face contact with others daily
• Frequent use of a computer is necessary
• This position requires use of all general office equipment
• We are seeking candidates who are based in, and able to work within, the Central, Mountain, or Pacific Time Zones
• We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas for this position (H1B, etc.)

Nice to Haves

• Microsoft Office Specialist certifications are preferred

Benefits

• Remote position for candidates based in and able to work within the Central, Mountain, or Pacific Time Zones
• 401(k)
• Paid time off
• Paid holidays