Talent Coordinator and Sourcer

Summary

Collectly is a healthcare technology company transforming revenue cycle management through AI-driven automation. The Talent Coordinator and Sourcer will support interview coordination, candidate logistics, sourcing, screening, ATS management, and process improvement while partnering with Talent Managers and Hiring Managers to deliver a strong candidate experience.

Responsibilities

• Partner closely with the Talent Manager and Hiring Managers to facilitate and streamline the interview process
• Schedule candidate interviews and coordinate logistics with accuracy and timeliness
• Manage the candidate experience, ensuring a positive and engaging journey that reflects our commitment to attracting top talent
• Support Talent Managers with job creation, as well as onboarding coordination and support
• Maintain accurate and up-to-date candidate records in our Applicant Tracking System (ATS)
• Support efforts to standardize and document the hiring process
• Utilize sourcing methods such as LinkedIn, job boards, and Boolean searches to identify and engage qualified candidates
• Provide innovative and scalable sourcing solutions to drive a robust talent pipeline
• Conduct proactive sourcing activities to identify potential candidates across various roles and departments, with a focus on passive candidates
• Review and screen resumes to assess candidate qualifications and fit
• Collaborate with the Talent Manager to develop effective sourcing strategies for hard-to-fill positions
• Develop scalable processes and resources to enhance efficiency while maintaining a personal touch
• Cultivate productive relationships with cross-functional partners
• Communicate professionally and proactively with all stakeholders
• Be fully ramped on our ATS, scheduling tools, and interview process end-to-end
• Own interview scheduling and logistics independently for all open requisitions, with minimal oversight from the Talent Manager
• Have built strong working relationships with hiring managers and interview panels, understanding their availability, preferences, and process nuances
• Consistently deliver a candidate experience that’s accurate, timely, and reflects well on the business
• Be actively supporting background and reference check coordination as a routine part of the process
• Have supported the successful close of multiple hires end-to-end from a coordination standpoint
• Having the trust and process fluency to take on resume review, screening candidates for baseline qualifications and fit before they reach the Talent Manager
• Demonstrating sound, consistent judgement in resume screening, flagging strong candidates accurately and filtering out clear mismatches
• Having candidates sourced convert into actual hires

Skills

• - 2+ years of experience in Talent Acquisition, specifically recruiting coordination and sourcing in a B2B SaaS company
• - Experience supporting Go-To-Market hiring (e.g., Sales, Account Executives, Implementation, Customer Success, Product, etc)
• - Familiarity with a variety of tools, including ATS, HRIS, scheduling tools, and LinkedIn sourcing
• - Demonstrated accountability and a track record of taking ownership and problem-solving
• - Strong communication and cross-collaboration skills
• - Comfortable working in a fast-paced environment with evolving responsibilities
• - Creative, curious, flexible, meticulous, and thoughtful approach to work
• - Objective and adept at conflict resolution, seeking productive solutions to partnerships
• - Enthusiasm for process improvement and refining the experience for partners and candidates
• - Experience driving innovative process enhancements and supporting change management
• - We are owners - we have humility and put the team first
• - We know our numbers - we are data-driven and understand how to impact our business internally and our customers' business externally
• - We are AI powered - we automate easy repetitive tasks and research so we can solve harder problems and have a greater impact
• - We are one with the Buffalo - we expect that there will be challenges along the way and, like the Buffalo, we confront these challenges head on by running INTO the storm
• - **Sourcing & Pipeline Generation:** Builds and maintains a consistent flow of qualified passive and active candidates using multi-channel, creative sourcing strategies
• - **Coordination & Logistics Management:** Manages complex, multi-party scheduling and process logistics with precision, minimal errors, and strong follow-through
• - **Candidate Experience:** Creates a professional, warm, and responsive experience for every candidate, regardless of outcome
• - **Data Integrity & ATS Management:** Maintains clean, accurate, and audit-ready candidate requisition records; understands the importance of documentation for compliance and reporting
• - **Stakeholder Communication:** Communicates clearly and proactively with hiring managers, candidates, and cross-functional partners, adjusting tone and format to the audience
• - **Adaptability & Prioritization:** Manages competing priorities and shifting requisition needs in a fast-paced, evolving environment without losing accuracy or quality
• - **Discretion & Confidentiality:** Exercises sound judgement with sensitive candidate and business information
• - **Continuous Improvement:** Proactively identifies process gaps and proposes scalable, practical solutions rather than waiting to be asked
• - Experience recruiting or sourcing within healthcare, healthcare technology, or SaaS environments
• - Experience with Lever (LeverTRM) or a comparable modern ATS
• - Experience using sourcing tools like LinkedIn Recruiter
• - Experience coordinating reference checks

Qualifications

Must Haves

• - 2+ years of experience in Talent Acquisition, specifically recruiting coordination and sourcing in a B2B SaaS company
• - Experience supporting Go-To-Market hiring (e.g., Sales, Account Executives, Implementation, Customer Success, Product, etc)
• - Familiarity with a variety of tools, including ATS, HRIS, scheduling tools, and LinkedIn sourcing
• - Demonstrated accountability and a track record of taking ownership and problem-solving
• - Strong communication and cross-collaboration skills
• - Comfortable working in a fast-paced environment with evolving responsibilities
• - Creative, curious, flexible, meticulous, and thoughtful approach to work
• - Objective and adept at conflict resolution, seeking productive solutions to partnerships
• - Enthusiasm for process improvement and refining the experience for partners and candidates
• - Experience driving innovative process enhancements and supporting change management
• - We are owners - we have humility and put the team first
• - We know our numbers - we are data-driven and understand how to impact our business internally and our customers' business externally
• - We are AI powered - we automate easy repetitive tasks and research so we can solve harder problems and have a greater impact
• - We are one with the Buffalo - we expect that there will be challenges along the way and, like the Buffalo, we confront these challenges head on by running INTO the storm
• - **Sourcing & Pipeline Generation:** Builds and maintains a consistent flow of qualified passive and active candidates using multi-channel, creative sourcing strategies
• - **Coordination & Logistics Management:** Manages complex, multi-party scheduling and process logistics with precision, minimal errors, and strong follow-through
• - **Candidate Experience:** Creates a professional, warm, and responsive experience for every candidate, regardless of outcome
• - **Data Integrity & ATS Management:** Maintains clean, accurate, and audit-ready candidate requisition records; understands the importance of documentation for compliance and reporting
• - **Stakeholder Communication:** Communicates clearly and proactively with hiring managers, candidates, and cross-functional partners, adjusting tone and format to the audience
• - **Adaptability & Prioritization:** Manages competing priorities and shifting requisition needs in a fast-paced, evolving environment without losing accuracy or quality
• - **Discretion & Confidentiality:** Exercises sound judgement with sensitive candidate and business information
• - **Continuous Improvement:** Proactively identifies process gaps and proposes scalable, practical solutions rather than waiting to be asked

Nice to Haves

• - Experience recruiting or sourcing within healthcare, healthcare technology, or SaaS environments
• - Experience with Lever (LeverTRM) or a comparable modern ATS
• - Experience using sourcing tools like LinkedIn Recruiter
• - Experience coordinating reference checks

Benefits

• Full-Time Remote work arrangement
• Unlimited PTO
• Fully paid medical, dental, and vision insurance for you and your dependents
• Stock options
• 401(k) with a generous company match
• Contributions toward student loans