IT Client Delivery Leader - Remote (South Region)

Summary

Surgery Partners is seeking an IT Purchasing Coordinator to support procurement activities across strategic IT initiatives and operational purchasing needs. The role coordinates equipment, software, licensing, vendor deliveries, budgets, invoices, inventory, and stakeholder communications from project initiation through implementation and operational readiness.

Responsibilities

• Lead project procurement activities for acquisitions, integrations, divestitures, de novo facilities, technology refreshes, and other strategic IT initiatives, ensuring procurement deliverables support implementation schedules and operational readiness requirements
• Partner with Project Managers and IT leaders to develop procurement plans supporting project schedules, equipment deployment dates, and site activation milestones
• Identify procurement-related risks including vendor delays, backorders, budget constraints, and shipping issues; proactively escalate and coordinate mitigation plans to minimize project impacts
• Coordinate equipment ordering, shipment tracking, delivery confirmation, and deployment readiness activities to ensure implementation teams have the required resources available when work is scheduled to occur
• Maintain project budget documentation, monitor budget-versus-actual spending, identify variances, communicate financial risks, and provide procurement cost forecasts to support project decision-making
• Coordinate with vendors to align procurement schedules, shipment dates, licensing requirements, and delivery commitments with project implementation timelines
• Support project-related invoice processing and resolve discrepancies involving pricing, receiving, and payment activities
• Provide timely and professional communication to stakeholders, suppliers, and internal customers regarding procurement requests, order status, issues, and next steps
• Manage multiple concurrent procurement requests while balancing competing priorities and meeting aggressive project timelines
• Ensure project-related equipment, software, licensing, and services are delivered and deployment-ready prior to scheduled implementation or onsite activities to minimize deployment delays and avoid unproductive field resource time
• Provide regular procurement status updates to Project Managers and stakeholders, including order status, budget updates, delivery timelines, identified risks, and mitigation plans
• Own project procurement deliverables from planning through implementation and operational readiness, ensuring equipment, software, licensing, and services are delivered in accordance with project schedules and business requirements
• Conduct procurement readiness reviews with Project Managers and stakeholders to ensure all procurement requirements, delivery timelines, and implementation dependencies have been identified and addressed prior to project execution
• Monitor project procurement milestones and implementation schedules, proactively identifying activities at risk and coordinating corrective actions to maintain project timelines
• Ensure procurement activities do not become a constraint to project schedules by proactively managing timelines, risks, dependencies, and vendor commitments
• Hold vendors accountable for committed delivery dates, project milestones, and implementation requirements, escalating issues as needed to protect project schedules
• Support routine IT procurement requests through ServiceNow, ensuring timely processing and customer communication while balancing project priorities
• Obtain quotes, process purchase orders, facilitate approvals, and coordinate deliveries for operational hardware, software, licensing, and service requests
• Assist with inventory tracking, receiving, reconciliation, and audit activities to maintain accurate asset records
• Support Microsoft licensing reservations, software provisioning requests, and related vendor communications
• Resolve invoice discrepancies, vendor issues, delivery concerns, and backorders impacting operational requests
• Maintain procurement documentation, records, and audit-ready files related to both operational and project procurement activities
• Provide support for high-priority operational requests and workload surges to ensure service level expectations are maintained
• Perform other duties as assigned

Skills

• Three to five years of purchasing or procurement experience, preferably supporting IT hardware, software, licensing, and services
• Experience coordinating procurement for multiple concurrent projects, acquisitions, integrations, or technology deployments
• Experience with purchase orders, budget tracking, invoice reconciliation, inventory records, and vendor management
• Experience using ServiceNow, an ERP/procurement system, or a comparable purchasing platform
• Strong organizational, analytical, communication, and issue-resolution skills
• Bachelor's degree in business, supply chain, information technology, or a related field preferred
• Microsoft licensing or software asset management experience preferred

Qualifications

Must Haves

• Three to five years of purchasing or procurement experience, preferably supporting IT hardware, software, licensing, and services
• Experience coordinating procurement for multiple concurrent projects, acquisitions, integrations, or technology deployments
• Experience with purchase orders, budget tracking, invoice reconciliation, inventory records, and vendor management
• Experience using ServiceNow, an ERP/procurement system, or a comparable purchasing platform
• Strong organizational, analytical, communication, and issue-resolution skills

Nice to Haves

• Bachelor's degree in business, supply chain, information technology, or a related field preferred
• Microsoft licensing or software asset management experience preferred

Benefits

• Medical, dental, and vision insurance
• Health Savings Account with employer contribution
• Life and disability insurance
• Paid Time Off (PTO)
• 401(k) retirement plan with company match